Work Management
Simplify the way your team works
Kaban connects time logs, team utilization, and tasks management — so problems surface before they cost you
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One place for projects, reports, and analytics
Everything flows from daily logs to monthly reports — automatically
Work Management
Employees log hours by project. PMs review, approve, or decline. Admins get clean monthly summaries, export-ready data, and a full audit trail — without chasing anyone for updates.
Create projects, assign clients and managers, set team members and workload — all in one place. PMs see project health at a glance, while role-based access ensures everyone sees exactly what's relevant to them. No more digging through chats to find who owns what.
See where your team's time actually goes. Track report statuses, project utilization, workload graphs, leave balances, and monthly summaries — all in one dashboard. Spot overloaded members, underutilized capacity, and waiting approvals before they become real problems.
One solution for every role
Know if your projects are on track – before it's too late
When hours live in someone's head and project status is rebuilt from scratch every week, you're managing blind. Kaban gives you real-time visibility into workload and team performance – so you can act on problems while there's still time to fix them.
Avg weekly workload64h
12 Employees30-40 h
5 Employees40-45 h
5 Employees>45 h
Team utilization:87%
Billable hours212 h
Non billable hours32 h
See every project, every team member, every bottleneck – in one view
When you're juggling multiple projects across multiple teams, things fall through the cracks. Kaban gives you a live picture of who's overloaded, which projects need review, and where approvals are stuck – so you can unblock your team before deadlines slip.
Avg weekly workload64h
12 Employees30-40 h
5 Employees40-45 h
5 Employees>45 h
Team utilization:87%
Billable hours212 h
Non billable hours32 h
Stop rebuilding team data from scratch every month
Leave balances, working hours, overtime, utilization rates – it's all scattered across spreadsheets and chats. Kaban collects it automatically as your team works, so you always have clean, reliable data ready when you need it.
Avg weekly workload64h
12 Employees30-40 h
5 Employees40-45 h
5 Employees>45 h
Team utilization:87%
Billable hours212 h
Non billable hours32 h
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Set up your organization and give your team one place to log work, track projects, and stay aligned
Book a demo
What gets easier with Kaban
Easy tools to manage projects, track work, and support your team.
No More Chasing Timesheets
Keep hours linked to the right projects
Skip Manual Monthly Reporting
Turn approved entries into monthly summaries
Prevent Approval Bottlenecks
See which reports need attention
Make Ownership Clear
Assign responsibilities across the team.
Project Information in One Place
Access project details, teams, and roles together.
Spot Delays Before They Grow
Catch stalled work before it affects delivery.
Know Where Team Capacity Goes
See how resources are distributed.
Catch Project Risks Early
Identify warning signs before they become blockers.
Prevent Team Overload
Spot overloaded and underused employees.
Frequently asked questions
Need more information? – Contact us and our team will be happy to answer your questions.
Work management in Kaban covers three connected areas: time reporting, analytics, project and task management. Employees log hours, PMs manage projects and approvals, and admins get clean summaries and utilization data.
In Kaban, hours are logged directly against specific projects and tasks – not just filled into a generic form. PMs review and approve each entry, so by the time data reaches monthly summaries, it's already verified and structured.
Yes. Kaban is built for multi-project environments. You can run several projects simultaneously, each with its own team, client, PM, and workload settings – all visible from one dashboard.
Analytics in Kaban surfaces warning signs before they become blockers – overloaded team members, stalled approvals, projects running over hours. You see it in real time, not at the end of the month when it's too late to act.
Access is role-based. Employees see their own logs and tasks. PMs see their projects and team workload. Admins and managers get full visibility across the organization. Everyone sees exactly what's relevant to them.
Yes. Since everything is logged and tracked inside Kaban, location doesn't matter. Remote employees log hours the same way, PMs approve from anywhere, and managers always have an up-to-date picture of the whole team.
